Office Moving Services - Tips To Help Your Office Move Go Well

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Tips To Help Your Office Move Go Smoothly, Part One

October 22, 2019 9:52pm

Office moves, or really commercial moves of any kind, can be extra stressful if you are the one to take care of it. Granted, all moves present their own kind of stress. Whether it’s moving your family across the state or moving your business to a bigger office space across town, there are challenges you have to consider.

Friendly Movers provides commercial moving services, packing services, and storage services in the D.C. area and elsewhere throughout the country. If you are looking for friendly, professional movers for your business, we’ve got you covered, ensuring your move is stress-free and seamless. We’ll write more about this later, but we also offer office equipment storage options in the case that there is some lag-time between leaving your current location and moving into your new one. Hopefully, it’s not too long of a wait! But whether it’s a few days or a few months, we’ve got you covered at Friendly Movers.

TIPS TO HELP YOU MOVE YOUR OFFICE

Now, without further ado, it’s time we get to the meat and potatoes of today’s blog — let the dispensing of the tips commence!

START PLANNING…NOW

If you haven’t started to plan your office’s move yet, start now! There’s really no way to fly by the seat of your pants when it comes to successfully moving your office; there are just too many moving pieces.

If you haven’t started to plan yet, we’d argue that you are wrong, you have! The very fact that you’ve made your way to this blog is evidence that you are at least thinking about what needs to be done in the not-so-distant future. So give yourself a round of applause — the hard part is done!

Okay, now that you’ve patted yourself on the back a sufficient number of times, it’s time to think about logistics. Think about who is doing what, how they’ll be able to do it, where the money is going to come from, and how soon they need to have their ducks in a row for the move to be successful.

Once you’ve come up for a gameplan that outlines who will be doing what (however vague it is at this point), you’ll want to then think about where everything will be set up in the new location. To do this, you’ll need a blueprint. The blueprint will help inform you of common spaces, offices, and meeting rooms so you can determine how much equipment will be usable for your future space. Ideally, you’ll already have much of this stuff (logistics, budgeting, picking out a moving company) done, but better late than never!

FIND YOUR MOVING COMPANY AS SOON AS YOU CAN

It’s important to do your due diligence when it comes to finding the right office moving company for you. Because corporate moves involve a fair amount of paperwork and other logistical considerations, you want to find professional movers who have extensive experience in office moves. You’ll also want to receive an on-site quote for the move. Be sure to check out reviews and the BBB listings of the moving companies you are interested in, and don’t be afraid to ask other local businesses in your network if they can recommend any qualified movers you could add to your shortlist.

GET RID OF WHAT YOU DON’T NEED

Moving can be expensive, even if you go with an economical moving company like us at Friendly Movers. That’s why it’s highly recommended to only move what you need. There’s no better time than the present to do a deep cleaning and throwaway of everything you don’t need. Whether it’s outdated electronics or well-used chairs, don’t be afraid to toss or donate them! Plus, it’s never a bad idea to go through your old files to find old documents and papers to shred. Get rid of old office furniture as well. Remember, most all of it can be a tax write-off, so talk with your accountants about what best practices might be in this situation.

COMMUNICATE WITH IT

The general rule is to give your IT at least three month’s notice before a major move like this. They’ll have their own extensive set of tasks to complete in order to make the move go well, among which are evaluating the new space for technical capacity, analyzing the need for a new internet provider, moving over physical equipment, phone connections, and more. Ideally, you want your internet and phones to be up and running before any other office employee starts working. Getting a head-start to let your IT staff get a head-start is a great way to make sure they are on top of things. Failing to do so is a great way to get them to hate you, which is worth avoiding in our estimation.

CHOOSE FRIENDLY MOVERS

As it turns out, we’ve got a lot more to say (or write) on the matter of making sure your office move goes as smoothly as possible. That’s why we’ve decided to turn this blog into a good old-fashioned two-parter. So keep an eye out for part two in the near future!

In the meantime, if time is of the essence, it’s high time you give your local moving company at Friendly Movers a call. That way, you can cross one more item off your list! Don’t be afraid to check out our reputation, check out our BBB listing, and ask us for a complimentary on-site quote. We’d love to hear from you and put our years of experience to work for you.

Get your free quote for your office move from Friendly Movers today!